Iso controlled non-controlled document

Can these controls show that the document approvals were adequate? Can a stamp prevent someone from receiving an outdated version of the process? Do not assume that if the correct stamp, footer, or watermark is used, that is enough to demonstrate robust document controls. Remember, these are just controls and as such, auditors will always check for effectiveness.

These documents should align with the strategy and help the business meet requirements in a consistent manner. At Factor Quality , our best advice is to Keep it Simple! The well-being of the organization should always be put before the need of a group or department. Make sure every document is needed, because when a document is really needed it will be easy to control, maintain and keep relevant.

Document control structures can be reviewed, revamped and reset during the lifetime of a Quality Management System. Organizations should review their systems and ensure that they are leveraging existing and available resources to support their own documented systems.

Factor Quality is here to guide you through this unpopular mythical creature called Document Control without Process Improvement Services. We have experience using several document control systems, from software solutions to self-contained systems, we can recommend the best simple, but effective solution for your business.

Let us help you set a new document control structure or revamp your current system to its most effective. Take advantage of our knowledge in the industry!

Factor Quality was founded in , with a vision to help fix quality issues, improve businesses, and help them get certified. If you are interested in learning more about Factory Quality, visit them at www.

Not to underestimate all importance of having documentations control, but I feel this is a little frustrating factor in how agile organizations want to be.

I joined a year back, and I wanted to have as efficient business processes as possible, thus we decided to move towards digitizing all approved forms and move them to SharePoint as much as we can. Standard Stores recognizes and respects the International Organization for Standardization ISO copyright and intellectual property guidelines. Our All-in-One Certification Package is a proven, efficient system. It gives you all you need to prepare for registration — in one simple to use package.

T hank you for producing documents of this quality ". Bettye Patrick. United Plating, Inc. A consultant can save you time by performing a gap analysis for you. They are well versed in all of the ISO requirements, and will help you focus in on the areas of your organization that need improvement to achieve certification. Remote analysis also available. Find a Consultant to Help Me. ISO Requires that you maintain control of documents. Approve documents for adequacy prior to issue Review, update as necessary, and re-approve documents Identify the changes and current document revision status Make relevant documents available at points of use Ensure the documents remain legible and readily identifiable Identify external documents and control their distribution Prevent obsolete documents from unintended use Apply suitable identification if obsolete documents are retained.

Control of Records Establish and control records as evidence of conformity to requirements and to demonstrate the effective operation of the quality management system. Establish a documented procedure to define the controls needed for records: Identification Storage Protection Retrieval Retention Disposition Keep records legible, readily identifiable, and retrievable.

Having It Your Way Sort Of ISO essentially allows the organization to tailor the completeness or complexity of documentation to its own situation, as long as it still achieves its overall objectives.

Most of us handle documents every day. They include forms, instructions, invoices, holiday schedules, rate sheets, and many more. An error on any of these documents could cause problems, as could using an outdated document or not knowing if you have the form's latest version.

Imagine setting up a production line to outdated specifications or making strategic decisions based on a wrong financial statement. This is why ISO places so much importance on the control of documents and records, or as ISO calls it, "documented information". ISO gives you the tools also referred to as "requirements" that show you how to control your documents and records through a comprehensive document management system.

These controls include unique identification for all documents, version control, and identification of revisions. As is the case with all ISO requirements, you are free to choose how to apply the requirements to your own organization. This means you can adopt a simplified approach that achieves the biggest benefits without added bureaucracy. Note that documents can be in hardcopy or electronic format.

Control of electronic documents tends to be easier as many standard file storage systems allow you to automate document management. Document control means that the right persons have the current version of the documents they need, while unauthorized persons are prevented from use. Records are a special kind of documented information. Unlike documents, which get revised and kept up-to-date, records are static.

They show results achieved or provide evidence of activities that have been performed. And because records are proof of something, they aren't revised. Nevertheless, ISO document control also applies to records. Controlling records is a necessity, for example, to ensure they remain available for a specified time period and are discarded afterwards.

The controls differ, depending on your company. There are email and storage applications that allow you to automate access, retention, and destruction requirements. ISO document control extends to all business-related documents. The only documents that don't need to be controlled are those that don't impact on your products, services or company. Your ISO document control procedure explains how to control documents. While business-related documents must be controlled, how much control you apply depends on the individual document.

The extent of your approval record , for example, may vary with the importance of the document remember, documents are approved before they are published for use. Work instructions often just show a note in the footer indicating approval by the department manager. Some documents don't need a separate approval record: if the person who prepared a document is also responsible for its content e. On the other hand, identifying a document through a revision date, source and title is basics. It should be done as a good habit for every document you create.

Document control is the responsibility of all employees who create or use documents. Each staff member needs to understand the purpose of document control and how to follow your company's document control procedure.